Shape the software around YOUR business — not the other way round.
The more you use FoxEra, the more it learns your operations — your suppliers, your pack sizes, your recipes. Photograph a supplier invoice and David AI reads every line into your stock, costs your dishes, places your orders and tells you where your margin went.
- Core software, saved data, reports, users and David AI text chat are free forever; the metered AI, import, integration and workflow actions listed on Pricing use credits; every company starts with 24,000 credits (the same balance as the £160 top-up), and you can add more from £10 in the app or earn them by watching eligible videos.
- Set up in five minutes — no demo, no sales call
- No contracts. The site is yours
No monthly subscription.
Metered actions use credits.
Core software, saved data, reports, users and David AI text chat are free forever; the metered AI, import, integration and workflow actions listed on Pricing use credits; every company starts with 24,000 credits (the same balance as the £160 top-up), and you can add more from £10 in the app or earn them by watching eligible videos.
How David AI works
Photograph it. That's the job done.
No formatting, no templates, no typing. David AI reads the invoice, puts every line into your stock file, and re-costs every dish that uses it.
LWC Drinks Ltd · INV-44782
- Plain Flour 16kg£11.30
- Mozzarella Block 3kg£15.75
- Chopped Tomatoes 12 × 400g£7.80
- Rapeseed Oil 20L£32.50
- Sea Salt 1.5kg£2.40
↑ press me
- Plain Flour 16kgin stock
- Mozzarella Block 3kgin stock
- Chopped Tomatoes 12 × 400gin stock
- Rapeseed Oil 20Lin stock
- Sea Salt 1.5kgin stock
Mozzarella Block 3kg: £14.90 → £15.75 (+5.7%)
Margherita food cost moved 0.4 points. Found today — not in three months when the accounts come back.
The last part is the one that pays for itself. When a supplier quietly puts a price up, you find out the same day.
What it does
Everything you'd hand to an F&B controller
Reads your invoices
Photograph it or forward the PDF. Every line lands in your stock, matched to ingredients you already hold.
Scans your products
Point the camera at a product or a barcode. It becomes an ingredient with the right pack size. Nobody types product names.
Reads paper count sheets
If your team counts on paper, keep counting on paper. Photograph the sheet and it becomes a stock count.
Your recipes, costed automatically.
Tell FoxEra what goes into a dish and it prices it from your own supplier costs, tracks the stock it uses, and shows your gross profit. Free to use.
Build a dish once. When a supplier price changes, every recipe using that ingredient re-costs itself. Includes allergens, prep batches, portion yields and a gross-profit ranking across your whole menu.
Places your orders
Ask what needs ordering and David AI raises the purchase order. You approve it.
Adds your products
New supplier, new ingredient, new pack size — paste a price list or ask for it, and it's done.
Shows you the money
Gross profit, food cost and variance in pounds. What you should have used against what you actually did.
Answers questions
"What's my worst-performing dish?" "What's low?" "What went up in price?" Ask in plain English.
Everything David AI does is visible and editable. Nothing happens to your stock without you seeing it.
Try David AI
Ask in plain English. Get the answer in seconds.
David AI
Onlineyour F&B controller
Ask me anything about your stock, costs or orders — try one below.
Simulated answers — the real David AI reads your actual stock, invoices and sales.
Why FoxEra
David AI does the admin. You do the food.
Stock counts, invoice typing, price checks, order emails — the invisible work that eats your evenings. David AI takes it over.
Run a restaurant, a bar, a café or a group of sites — the same no-subscription core software, moulded to how you actually work.
One team, one standard: software that does the admin, so hospitality people can do hospitality.
Paste your product information — we start your setup
Any format: a price list, a spreadsheet chunk, a supplier email. David AI reads it and builds your ingredients, pack sizes and suppliers for you.
This browser demo is free. Nothing leaves your browser yet — see the result first.
Guides
Hospitality cost control, explained properly
Everything we know about stock, margins and getting the numbers right. Free to read — you do not need an account.
Best restaurant inventory software UK: an honest comparison
A comparison of the main UK restaurant inventory systems, including ours — with the cases where a competitor is genuinely the better choice.
8 min readFree restaurant inventory software: what's actually free
Most 'free' inventory tools paywall recipe costing and waste tracking. Here's how to check what a free tier really includes — including ours, in full.
7 min readRestaurant stock control software: what to look for in 2026
How stock control software actually works in a restaurant, what it should cost, and the questions to ask before you sign anything.
Questions
Straight answers
- Is FoxEra really free?
- Core software, saved data, reports, users and David AI text chat are free forever; the metered AI, import, integration and workflow actions listed on Pricing use credits; every company starts with 24,000 credits (the same balance as the £160 top-up), and you can add more from £10 in the app or earn them by watching eligible videos.
- What does FoxEra do today?
- Recipe and dish costing, supplier invoice scanning from a photo or PDF, and live stock tracking across one or several sites, with gross profit and variance reporting.
- Who is it for?
- Independent restaurants, bars, cafes, pubs and hotels, and small multi-site groups — anywhere someone is currently keeping stock and margins in a spreadsheet.
- What happens to my data and my site?
- The site is yours. There are no contracts and no lock-in, and if we ever had to close the company you keep the code and everything we built for you. You can export your data at any time.
- Do I need to replace my till or EPoS?
- No. FoxEra runs alongside whatever you already use. Integrations are handled case by case — tell us what you run and we will tell you honestly what is possible.
- How do I get started?
- Create your company on the site — it takes a couple of minutes. If you would rather talk to a person first, message us on WhatsApp with your venue name and what you run.
Still deciding? Read the guides — practical hospitality cost control, no signup needed.
Put David AI to work tonight.
Create your company, use the included starting credits on your first invoice, and review the result before it changes your records.
Core software, saved data, reports, users and David AI text chat are free forever; the metered AI, import, integration and workflow actions listed on Pricing use credits; every company starts with 24,000 credits (the same balance as the £160 top-up), and you can add more from £10 in the app or earn them by watching eligible videos.